Click here to download the registrar and institutional researchers FAQs
How does a registrar know which students are earning a Passport?
Faculty at each institution construct their Passport Block—a list of courses and/or learning experiences by which a student can earn a Passport. The registrar will use this list to identify students in the SIS who have completed all of the courses/learning experiences with a minimum grade of C or its equivalent in each. The registrar will then ensure that these students are notified that they have earned a Passport.
How do students know if and when they have earned a Passport?
Registrars at Passport institutions are responsible for establishing a way to inform students when they have been awarded a Passport – such as email, degree audit system, document of completion, or other means of communication most relevant to their student population – within 60 days of the student’s completion of the Passport. Students should be advised that they can seek more information from their academic advisor, the campus catalog, and/or from the Passport website, www.wiche.edu/Passport.
What happens when our faculty committee wants to change/add courses or learning experiences to our institution’s Passport Block?
Faculty may do so as long as the new courses address the Passport Learning Outcomes. No articulation review is required. The registrar would make the appropriate changes in the institution’s SIS.
Does the Passport define a minimum performance level on all components of the Passport block?
Yes. To earn a Passport, a student must have a minimum grade of “C” or it’s equivalent for each course or other learning experience included in an institution’s Passport Block.
How do registrars show on a student transcript that a Passport has been achieved?
The Task Force on Student Tracking, composed of registrars and IR staff from the pilot institutions, recommended three options for showing the Passport on student records. Institutions indicate that a student has achieved the Passport by choosing one or more of the following options, as preferred by the registrar:
- Adding a comment on the transcript using a standard format. Example: “Interstate Passport Gen Ed awarded December 2016.”
- Posting a pseudo course on the transcript.
- Creating an additional record to accompany a transcript.
The Task Force weighed the advantages and disadvantages of each option, and concluded that a receiving institution will see a comment and/or a pseudo course, or a supplementary transcript from the sending institution. Also the registrar’s preference would take into consideration usual practice and the institution’s Student Information System.
How long does a Passport last?
The Passport is about learning outcomes, not content, so its validity is indefinite, with some limited exceptions, determined by an institution, for coursework that may have “expired” or become outdated, for example, computer science.
What is the purpose of collecting performance data (GPA, grades, and the number of credits earned) of Passport students?
Particularly in these early days of Passport implementation, it’s important to be able to measure the progress of Passport students and compare it to non-Passport and native students. The data will indicate if sending institutions are preparing their students well – or not – and also if earning a Passport motivates students to persist to completion. The true success of the program is difficult to measure at this time, but as more institutions participate, the data pool will expand and show how Passport students perform, as well as the overall effectiveness of the Passport program.
What data will registrars submit?
At the conclusion of each term, registrars and institutional researchers submit a list of students who earned the Passport to the National Student Clearinghouse (NSC). They will also extract and submit academic progress data on de-identified transfer students for the two terms immediately after transfer, as well as de-identified data on the institution’s native students for two terms after earning the Passport. See the required data elements to be submitted to NSC: www.wiche.edu/passport/registrarinfo. Data are submitted to NSC via a secure FTP account provided to each Passport institution.
What will NSC do with the data submitted by the registrars?
NSC will tally the number of Passports awarded by each institution annually and create a composite report for the Passport Review Board. It will also run calculations on the de-identified student data supplied by the institutions to determine average GPA and credits earned at the receiving institutions for transfer students during each of two terms after transfer (for Passport students by sending institution and for non-Passport students as a group), as well as for the institution’s native students for two terms after earning the Passport. This aggregated data will be sorted and provided to each sending institution annually so they can know how well their former students performed. NSC will also provide the Passport Review Board with a report of aggregate data for use in evaluating the overall performance of the Passport program.
When we accept students with associate degrees from regionally accredited institutions, we consider their GE requirement met. How is the Passport different?
The Passport is a block transfer of proficiency with a set of learning outcomes – typically based on 32-38 semester credits, but occasionally as few as 30 or as many as 40, depending on the institution. An associate degree is usually 60 semester credits, and a discipline-specific associate degree includes prerequisites for a major and/or electives. A large majority of students who transfer do so without completing an associate degree, and many who transfer “early” do so to get on track in specific majors. The Passport allows students to transfer to other Passport institutions with the same LDGE efficiency as that of associate degree holders.
How does the Passport address the range of credits by examination options (e.g., prior learning assessment, credit awarded for military service, AP, CLEP, etc.) that may be treated differently across institutions?
Each institution’s faculty determines how students can achieve proficiency with the PLOs, including whether learning experiences such as prior learning assessment, credit awarded for military service, AP, CLEP, etc. will be included in their institution’s Passport Block. The faculty determines if these learning experiences will support student success at the next level of education, i.e., as the student moves from lower-division general education into upper division and major course work.
How does the Passport address math competency, e.g., the fact that certain majors or institutions require a higher level of math than others?
The Passport addresses only lower-division general education. It does not address prerequisites for entry into certain majors. The expectation is that receiving institutions may require Passport students to complete courses in addition to the Passport Block in cases where those courses are prerequisites for entry into or continuation in a particular major. It is expected that a Passport Block will include choices among courses that meet PLOs; for example, a student planning to major in chemistry might demonstrate proficiency in quantitative literacy by way of a more advanced math course than would some humanities majors.
Does the Passport guarantee admission to the four-year institution?
No. The four-year institution may have higher requirements for overall GPA, for example, or may admit directly to degree programs that require specific prerequisites. But if the university were a Passport institution, it would recognize completion of lower-division general education requirements in the nine Passport areas for all admitted students who bring a Passport.
What happens if a student transfers from one Passport institution to another prior to completing the Passport?
The receiving institution will articulate the student’s previous learning using course-by-course or other equivalency methods to evaluate his/her transcript in the same way it evaluates students who transfer in without completing an associate degree or other credential. The student may go on to earn a Passport at the receiving institution by successfully completing the additional PLOs not yet achieved in that institution’s Passport Block.
If a sending institution’s Passport Block consists of 30 credit hours but the receiving institution’s block consists of 36 credit hours, how does the receiving institution address the difference?
The receiving institution awards the transfer student the number of credits earned for the Passport Block by the sending institution. In the above example, the receiving institution awards 30 credit hours. The student then completes the receiving institution’s required number of total credits for graduation, including six additional credits of electives or major- or minor-related course work.
If a sending institution’s Passport Block consists of 36 credit hours but the receiving institution’s block consists of 30 credit hours, how does the receiving institution address the difference?
The receiving institution awards the transfer student the number of credits earned for the Passport Block by the sending institution. In this example, the receiving institution awards 36 credit hours. The additional six credit hours are applied as electives, major prerequisites, or major courses, as determined by the receiving institution.
What happens if a student who enrolls in our institution with a Passport is not successful in a program?
The Passport does not guarantee that every student will perform successfully upon transfer. It simply means that local faculty judged the student to be capable of successfully completing his/her academic program. If a particular Passport student does not succeed in upper-division course work, faculty should use the same policies they use with native students who do not do well in upper-division courses—no different treatment for Passport students.
Is the PassportVerify service offered by NSC the same thing as DegreeVerify or separate?
PassportVerify is separate from NSC’s DegreeVerify service but built with similar specifications. Registrars will upload the list of students who earned the Passport at the conclusion of each term, just as they do for degrees with DegreeVerify. Registrars at other Passport institutions can then query NSC to find out which incoming transfer students have earned a Passport, the name of the institution that awarded it and the term awarded. A registrar will enter this information into the SIS system, ensuring that these students receive recognition for having completed their lower-division general education requirements in the Passport’s nine areas and flagging them for data collection as part of the Passport’s academic progress tracking.
What types of reports will NSC provide to Passport institutions?
Once each academic year, NSC will compile and sort the de-identified student data received from the Passport receiving institutions and generate institution-level reports with aggregated data on students from each Passport sending institution. The reports will show grades by percentage mean credits and average GPA on students who earned a Passport at the institution and, for comparison purposes, the academic progress of non-Passport students and native students. Institutions can use the information in these reports for continuous improvement efforts.
Must students apply to receive a Passport or is it handled automatically?
Students who satisfactorily complete the institution’s Passport Block are automatically granted a Passport, with it recorded on their transcript.
Will all students earn the Passport within the first two-years?
Some students—such as STEM students—may not earn the Passport until later in their studies but the vast majority will earn the Passport within the first two-years. For some students, especially part-time students, the Passport may serve as a milestone and persistence marker.
How is the Passport being validated?
First, by consensus reached among participating faculty in developing the Passport Learning Outcomes and transfer-level proficiency criteria; second, by tracking student success after transfer; and third, by conducting a pilot with faculty from multiple institutions to map the assignments in courses selected for their Passport Blocks to the PLOs.
How does the Passport relate to Pathways?
Each institution’s Passport Block contains a menu of courses or course options by which students can achieve the Passport Learning Outcomes (PLOs). The options lead to different pathways. Related to the PLOs in quantitative literacy for example, a student who plans to major in engineering would choose to take a calculus course whereas a student who intends to follow a psychology pathway would choose statistics. Although most pathway efforts today are intrastate, the Passport provides an interstate gateway to pathways at institutions in other states as students can view other institution’s Passport Blocks to determine how the contents relate to pathways.
How does the Passport relate to accreditation?
All Passport institutions must be regionally accredited. The institutions are private and public, not-for-profit institutions in both the two-year and four-year sectors.