Internet Course Exchange (ICE)

Role of ICE PIC

 

AT TEACHING INSTITUTION

AT ENROLLING INSTITUTION

Work with the academic leadership to develop and maintain a comprehensive online distance education Course Offering Plan for courses/programs the institution plans to share with others.

Work with the academic leadership to develop and maintain a comprehensive online distance education Course Offering Plan for course/programs the institution plans to request from others.

Input all online courses identified to be shared each semester into the WICHE ICE database according to the course-sharing timeline developed by the ICE PIC committee.

Set a course approval process in place if needed.  Check first with registrar to see if a specific course has been transferred.  If not, utilize the institutional committee structure to accept courses or programs.

Do a final check with the departments on the number of seats they are willing to share.  Sometimes the plan is not always the same as the last-minute reality.

Do a final check with the departments on the number of seats they need prior to making the request.  Sometimes the plan is not always the same as the last-minute reality.

Place a hold in your system (Banner, People Soft, etc) on the number of seats to be made available to other institutions.

Request seats in courses identified in your institution’s Course Offering Plan at the time designated by the course-sharing timeline.

Grant or decline requests for seats in a timely manner (see timeline).

Create a course in your system (Banner, People Soft, etc) with the granted seats. Market the courses at your institution.

Implement process for retrieving grades from faculty or student information system and input into WICHE ICE database.

Implement process for retrieving the grades from the WICHE ICE database and input these grades into the institutional student information system when grades are due.

Obtain student name and email from WICHE ICE roster for those students accessing seats in your institution’s online courses.  Load the appropriate information into your course management system (CMS). Notify student on process for accessing CMS.

Ensure that each enrolled student's information is added to the course roster in the WICHE ICE database to be accessed by the teaching institution to get students into their course management system (like Blackboard).

Invoice WICHE for seats granted to students at other institutions (optional). WICHE will invoice the enrolling institutions and remit payment to you.

Pay the invoice for seats in teaching institution courses to WICHE.

Assure appropriate representation on the WICHE ICE PIC Committee and regularly attending electronic and face-to-face meetings.

Assure appropriate representation on the WICHE ICE PIC Committee and regularly attending electronic and face-to-face meetings.